City Secretary

Duties of the City Secretary

The City Secretary attends all City Council meetings and work sessions, documents City Council actions and certifies the authenticity of records, prepares minutes of the meetings and maintains the City's legislative history.  Serving as the Records Management Officer, the City Secretary coordinates the records management program and monitors the off-site records storage facility.  The records management program provides for the identification, maintenance, retention, security, disposition and preservation of City records. The program was established by State Law and City Code.

The City Secretary also serves as the Election Official for the City and oversees the administration of the City Elections to ensure compliance with City, State, and Federal election laws and policies to ensure that City elections are conducted in a fair and impartial manner.

The City Secretary also attends all Aledo Economic Development Corporation Board Meetings and work sessions and prepares Agendas and Minutes for those meetings.

Other duties performed:

• Administer Oaths
• Attest contracts and other legal instruments when executed by the authorized officers of the City
• Compile applications and monitor Board and Commission appointments
• Keep a register of all bonds and bills issued by the municipality
• Sign and approve permits for Alcohol Sales
• Supervise Events and Office staff
• Keep the Corporate Seal
• Any other duties assigned by Mayor and City Council and City Manager

Functioning much like the Secretary of State, the City Secretary is the local official who maintains the integrity of the election process, ensures transparency and access to city records, facilitates the City's legislative process, and is the recorder of local government history.  The City Secretary acts as the compliance officer for federal, state, and local statutes, including the Open Meetings Act and the Public Information Act, and serves as the filing authority for campaign finance reports and financial disclosure statements.